Secretary
- Provide support to meeting chairs, insure that daily meetings post on topic and with template.
- Oversee rotation bi-annually, at least 2 wks ahead of rotation, send email to the recovery meeting looking for volunteers. Follow up ahead of rotation to insure that all topic meetings and backups are in place. Email template:
- Facilitate bi-monthly business meeting.
- Gather agenda topics and work with SC to define the agenda. Identify milestones and state the obvious at each point. For example: email the business meeting when milestones are coming up and decisions are coming due.
- Monitor timelines and meeting discussion – work with SC on approach to off topic and timeline roadblocks before communicating with the BM
Steps and Templates for Business Meetings:
- Define the Agenda, work with the Steering Committee, finalize approx. two weeks ahead of the business meeting start date.
- Send email 1 to the recovery meeting 2 wks prior to the meeting start- announce the meeting and the agenda
- Send email 2, last call for the business meeting.
- Subscribe the month’s BM attendees, trigger the automated email that has the guidelines. Email 3
- Open the bus meeting on the first day of the month with a welcome Email 4