{"id":21,"date":"2018-01-28T22:33:31","date_gmt":"2018-01-28T22:33:31","guid":{"rendered":"https:\/\/asp-afg.org\/archive\/?page_id=21"},"modified":"2018-02-12T11:12:47","modified_gmt":"2018-02-12T11:12:47","slug":"webmaster-notes-2012","status":"publish","type":"page","link":"https:\/\/asp-afg.org\/archive\/webmaster-notes-2012\/","title":{"rendered":"Webmaster Notes (2012)"},"content":{"rendered":"<p><span style=\"font-family: 'Trebuchet MS', serif\"><span style=\"font-size: large\"><u>Webmaster Information and Procedures<\/u><\/span><\/span><\/p>\n<ul>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Daily: Check the webmaster inbox <a href=\"https:\/\/asp-afg.org\/webmail\/\">https:\/\/asp-afg.org\/webmail\/<\/a>, the email address is <a href=\"mailto:webmaster@asp-afg.org\">webmaster@asp-afg.org<\/a>, the webmaster will assign him\/herself a unique password. This email address is suggested on many of the pages published to our members and is used occasionally when they are having difficulty navigating the site.<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Monthly to update the financial reporting documents. The treasurer will send an update to the ASP membership and will also send a financial report to the webmaster to post.<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Bi\u2013annually update the meeting chairs. Names, email addresses and the date\/month of next rotation. <a href=\"https:\/\/asp-afg.org\/ASP\/Business\/Meeting_Schedule.htm\">https:\/\/asp-afg.org\/ASP\/Business\/Meeting_Schedule.htm<\/a><\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Bi\u2013monthly Business meeting maintenance tasks:<\/span>\n<ul>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Meeting agenda<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Motions<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Updates to documents approved by the steering committee and\/or business meeting members<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Perform periodic checks of the various links to assure that nothing is broken and that each link opens as expected.<\/span><\/li>\n<\/ul>\n<p><strong>Links in this document may need to be updated!<\/strong><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The ASP site is hosted by Esosoft. <a href=\"http:\/\/www.esosoft.com\/\">http:\/\/www.esosoft.com\/<\/a><\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">We don\u2019t have a specific account manager assigned. We use the Esosoft support link for help with the account. They are very responsive. They should have the List Administrator\u2019s name and the Webmaster\u2019s names listed as their primary contacts and should not give out password or other confidential info to anyone that isn\u2019t cleared by the List Administrator or Webmaster. The webmaster should cc the List Administrator on most ASP specific queries to Esosoft.<\/span><\/p>\n<p><span style=\"color: #c00000\"><span style=\"font-family: 'Trebuchet MS', serif\"><b>SSR: We\u2019ve got a policy that says our Secretary and Greeter Chair are alternate List Administrators. Therefore, it seems to me that they should also be listed on the account with Esosoft. Since the Webmaster is specifically tasked with maintaining the web site AND our Concepts say that no single person has authority over another, IMHO it is inappropriate to think of the LA as having authority over the Webmaster. In other words, the Webmaster should probably be listed on the account with Esosoft, too. That leaves the Treasurer as the only one completely out of the loop, which shouldn\u2019t happen. Therefore, I think that ASP should inform Esosoft of the names of ALL of the ASP officers. They probably don\u2019t give a hoot, but I think that\u2019s what we should do anyway.<\/b><\/span><\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The ASP webmail is managed by the List Administrator.<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">ASP email addresses are managed here:<\/span><\/p>\n<p><a href=\"http:\/\/backroom.esosoft.com\/index.html\"><span style=\"color: #0000ff\"><span style=\"font-family: 'Trebuchet MS', serif\"><span style=\"font-size: small\"><u>http:\/\/backroom.esosoft.com\/index.html<\/u><\/span><\/span><\/span><\/a><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The List Administrator is the primary on this application and the webmaster can serve as backup<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The ASP Webmaster is an elected officer of A Serenity Place. The Webmaster serves on the ASP Steering Committee, participates in the ASP Business Meeting and is a member of the ASP recovery meetings.<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">General Policy:<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The Webmaster shall inform the List Administrator and Steering Committee of any changes to the web site other than housekeeping changes that reflect current topics of the Business Meeting and\/or recording motions made in either the Steering Committee or Business Meeting, and their outcome. The Webmaster will post motions exactly as they are worded in the business meeting.<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The Webmaster will maintain the various pages that are published for A Serenity Place. <\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">These are:<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The ASP public pages: this is an informational page available to the general public when searching for information on Al-Anon and online meetings.<\/span><\/p>\n<p><a href=\"https:\/\/asp-afg.org\/\"><span style=\"font-family: 'Trebuchet MS', serif\">https:\/\/asp-afg.org\/<\/span><\/a><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The ASP Members page: this page is the table of contents for all information surrounding ASP operations. It is not password protected however, it is expected that it is only for ASP members and that members will not share this info with others.<\/span><\/p>\n<p><a href=\"https:\/\/asp-afg.org\/ASP\/MembersOnly\/index.htm\"><span style=\"font-family: 'Trebuchet MS', serif\">https:\/\/asp-afg.org\/ASP\/MembersOnly\/index.htm<\/span><\/a><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">This table of contents, has links to meeting schedules, steering committee contacts, meeting chair contacts, policies, history, general information and instructions, financial contributions \u2014 treasury info, FAQ\u2019s, and a link to the business meeting content.<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The Business Meeting is a bi\u2013monthly event run by the ASP Secretary. And although the participants must be added to the meeting to participate in the business meeting; these documents are available to all ASP members. <\/span><\/p>\n<p><a href=\"https:\/\/asp-afg.org\/ASP\/nbm\/index.htm\"><span style=\"font-family: 'Trebuchet MS', serif\">https:\/\/asp-afg.org\/ASP\/nbm\/index.htm<\/span><\/a><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">Agendas, motions, protocol and steering committee election information is found here. Again the lay\u2013out is in a table of contents format with links to all the areas of our business.<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\"><b>History and General Info:<\/b><\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">After the initial transition to the Esosoft environment, many of the documents and pages were updated to reflect the new ASP structure and its domain. Now that these are established, the webmaster is expected to:<\/span><\/p>\n<ul>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Daily: Check the webmaster inbox <a href=\"https:\/\/asp-afg.org\/webmail\/\">https:\/\/asp-afg.org\/webmail\/<\/a>, the email address is <a href=\"mailto:webmaster@asp-afg.org\">webmaster@asp-afg.org<\/a>, the webmaster will assign him\/herself a unique password. This email address is suggested on many of the pages published to our members and is used occasionally when they are having difficulty navigating the site.<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Monthly to update the financial reporting documents. The treasurer will send an update to the ASP membership and will also send a financial report to the webmaster to post.<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Bi\u2013annually update the meeting chairs. Names, email addresses and the date\/month of next rotation. <a href=\"https:\/\/asp-afg.org\/ASP\/Business\/Meeting_Schedule.htm\">https:\/\/asp-afg.org\/ASP\/Business\/Meeting_Schedule.htm<\/a><\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Bi\u2013monthly Business meeting maintenance tasks:<\/span>\n<ul>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Meeting agenda<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Motions<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Updates to documents approved by the steering committee and\/or business meeting members<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Perform periodic checks of the various links to assure that nothing is broken and that each link opens as expected.<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">With the creation of new links, add this line to the href line of code to allow members to view documents in a new window, target=&#8221;_blank&#8221; Here is an example: <\/span><span style=\"color: #800000\"><span style=\"font-family: 'Trebuchet MS', serif\">&lt;a href=&#8221;https:\/\/asp-afg.org\/ASP\/Business\/7th_tradition.htm&#8221; target=&#8221;_blank&#8221;&gt;<\/span><\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The Webmaster currently uses <\/span><span style=\"color: #000000\"><span style=\"font-family: 'Trebuchet MS', serif\">Expression Studio 4 Web Professional (was Frontpage until 2011) <\/span><\/span><span style=\"font-family: 'Trebuchet MS', serif\">to edit the documents posted on the site. The software is designed to allow you to work in MS Word and simultaneously converts to HTML. Some work needs to be done in HTML, using the split screen view allows you to see what\u2019s happening while you are working.<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">To start, the webmaster should load the software onto their machine and then make a copy of the entire ASP website from the domain and save it locally to their hard drive. As changes need to be made, the webmaster logs in to the software on their PC and works locally on the documents. When complete, there is a publishing process that the webmaster uses to upload those changes to the website.<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The purpose of pulling the entire site is a protective one. If Esosoft has a problem, we have a copy of our site. Working locally allows one to work at their own pace and only make changes public when ready. This also prevents inadvertently deleting something that is needed.<\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\"><b>Document Management Note:<\/b><\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">Remember that a hyperlink is a series of steps that leads you to a document. After the initial website, each backslash in the link represents the names of folders that a document is nested in. The folders are saved in the manner in which they were created. It is with caution that changes to the location or names be made. Changing the location or name of a document in use will cause the link to \u201cbreak.\u201d Be sure that you know where the document is used on the site so that you can update that name appropriately. <\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">When making major changes\/rewrites to existing documentation, save the original document to the archive folder you may need to revisit it.<\/span><\/p>\n<p>___________________________________________________________________________________________________<\/p>\n<p>Obsolete and not applicable in WordPress<\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The Voting site has a front end application and back end application. Business meeting members are directed here to vote:<\/span><\/p>\n<p><a href=\"https:\/\/asp-afg.org\/poll.php\"><span style=\"font-family: 'Trebuchet MS', serif\">https:\/\/asp-afg.org\/poll.php<\/span><\/a><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The poll is setup here:<\/span><\/p>\n<p><a href=\"https:\/\/asp-afg.org\/polls\/admin\/\"><span style=\"font-family: 'Trebuchet MS', serif\">https:\/\/asp-afg.org\/polls\/admin\/<\/span><\/a><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\"><b>Setting up the Voting Poll:<\/b><\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\"><a href=\"https:\/\/asp-afg.org\/polls\/admin\/\">https:\/\/asp-afg.org\/polls\/admin\/<\/a> (enter login and password)<\/span><\/p>\n<ul>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Select <\/span><span style=\"font-family: Calibri, serif\">\u2192<\/span><span style=\"font-family: 'Trebuchet MS', serif\">Create a poll<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Number of Options <\/span><span style=\"font-family: Calibri, serif\">\u2192<\/span><span style=\"font-family: 'Trebuchet MS', serif\"> 3<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Enter Poll Title<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Option 1 <\/span><span style=\"font-family: Calibri, serif\">\u2192<\/span><span style=\"font-family: 'Trebuchet MS', serif\"> Abstain<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Option 2 <\/span><span style=\"font-family: Calibri, serif\">\u2192<\/span><span style=\"font-family: 'Trebuchet MS', serif\">Yes<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Option 3 <\/span><span style=\"font-family: Calibri, serif\">\u2192 No<\/span><\/li>\n<li><span style=\"font-family: Calibri, serif\">Poll Start \u2192 enter date, this will be DD\/MM\/YYYY<\/span><\/li>\n<li><span style=\"font-family: Calibri, serif\">Poll End \u2192 enter date, same format as above<\/span><\/li>\n<li><span style=\"font-family: Calibri, serif\">User can vote every month (this in an attempt to keep voting to one entry per person)<\/span><\/li>\n<li><span style=\"font-family: Calibri, serif\">Series of radio buttons should be set to: yes, yes, no, yes, yes, no<\/span><\/li>\n<li><span style=\"font-family: Calibri, serif\">Status \u2192 on<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: 'Trebuchet MS', serif\"><b>Voting Webpage<\/b><\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">This is straight HTML code<\/span><\/p>\n<ul>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Line 1, enter the number of the poll \u2013 see number highlighted below.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">&lt;?php $_REQUEST[&#8216;poll&#8217;] = <\/span><span style=\"color: #ff0000\"><span style=\"font-family: 'Trebuchet MS', serif\">14<\/span><\/span><span style=\"font-family: 'Trebuchet MS', serif\">; include (&#8220;polls\/top.php&#8221;); ?&gt;<\/span><\/p>\n<ul>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Scroll down the page to the line that says\u2026 \u2018Please submit your vote\u2019 \u2013 edit this text to reflect the topic being voted on. If there is a motion, it is best to save it to a word document and link it to the page.<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Scroll further down the page and enter the active date range of the new poll<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">Check your work here:<\/span><\/p>\n<p><a href=\"https:\/\/asp-afg.org\/poll.php\"><span style=\"font-family: 'Trebuchet MS', serif\">https:\/\/asp-afg.org\/poll.php<\/span><\/a><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\"><b>Updating the Treasurer\u2019s Report:<\/b><\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">Treasurer sends a copy of the report to the webmaster and LA. <\/span><\/p>\n<p><span style=\"font-family: 'Trebuchet MS', serif\">The webmaster saves the document to their computer and checks formatting. The webmaster will copy and paste this content into published report.<\/span><\/p>\n<ul>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Go to ASP folder, then<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Business folder, then<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">financial_report.htm and open the file <\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">delete all the excel content<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">copy the treasurer\u2019s report and paste it into the htm file.<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">Save<\/span><\/li>\n<li><span style=\"font-family: 'Trebuchet MS', serif\">publish<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: 'Trebuchet MS', serif\"><b>Updating the Business Meeting:<\/b><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Webmaster Information and Procedures Daily: Check the webmaster inbox https:\/\/asp-afg.org\/webmail\/, the email address is webmaster@asp-afg.org, the webmaster will assign him\/herself a unique password. This email address is suggested on many of the pages published to our members and is used occasionally when they are having difficulty navigating the site. Monthly to update the financial reporting [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-21","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/asp-afg.org\/archive\/wp-json\/wp\/v2\/pages\/21","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/asp-afg.org\/archive\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/asp-afg.org\/archive\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/asp-afg.org\/archive\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/asp-afg.org\/archive\/wp-json\/wp\/v2\/comments?post=21"}],"version-history":[{"count":4,"href":"https:\/\/asp-afg.org\/archive\/wp-json\/wp\/v2\/pages\/21\/revisions"}],"predecessor-version":[{"id":64,"href":"https:\/\/asp-afg.org\/archive\/wp-json\/wp\/v2\/pages\/21\/revisions\/64"}],"wp:attachment":[{"href":"https:\/\/asp-afg.org\/archive\/wp-json\/wp\/v2\/media?parent=21"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}