Business Meeting Agenda

The Business Meeting Agendas

Note to newcomers to the Business Meeting:  Please review these Business Meeting pages carefully to get yourself up to speed with where the meeting is and where we’ve been.  We do not disrupt the Business Meeting by going backwards when someone joins the meeting.  Please do not ask. 

April 2025

  1. Staff reports, including elected trusted servant vacancies.
  2. Discussion of multiple resumes for Elected Trusted Servant positions.
  3. Discussion of udpates to the Newcomers webpage.
  4. Adjourn

January 2025

  1. Staff reports, including elected trusted servant vacancies.
  2. Discussion of storing shares in the Archive.
  3. Discussion of udpates to the Newcomers webpage.
  4. Adjourn

October 2024

  1. Staff reports, including elected trusted servant vacancies.
  2. Discussion of how to attract members to the Business Meeting and toserve on the Steering Committee.
  3. Discussion of storing shares in the Archive.
  4. Adjourn

July 2024

  1. Staff reports, including elected trusted servant vacancies.
  2. Discussion of resume for an elected position.
  3. Discussion of creating an Alternate Group Representative position at ASP.
  4. Adjourn

April 2024

  1. Staff reports, including elected trusted servant vacancies.
  2. Discussion of the reduction of web traffic to ASP and the affects on our membership.
  3. Discussion of storing shares in the Archive.
    1. Note this discussion did not happen and instead was replaced by a discussion of possible Alternate Group Representative and/or Current Mailing Address (CMA)
  4. Adjourn

January 2024

  1. Staff reports, including elected trusted servant vacancies.
  2. Discussion of the Global Electronic Area’s Districting Task Force recommendations.
  3. Adjourn

November 2023

  1. Welcome and opening.
  2. Staff reports, including elected trusted servant vacancies.
  3. Discussion and vote on a resume for an At-large Member of the Steering Committee.
  4. Discussion of moving the Business Meeting to a quarterly schedule (every third month) instead of every other month.
  5. Adjourn

September 2023

  1. Welcome and opening
  2. Announcements
  3. Trusted Servant Reports

July 2023

  1. Welcome and opening
  2. Steering Committee updates
  3. Adding the Al-Anon declaration to an opening/closing
  4. Getting digital copies of Newcomer Packets
  5. Adjourn

May 2023

  1. Welcome and opening
  2. Announcements
  3. Trusted Servant Reports
  4. Service Position Resumes
  5. Should we change the qualifications to serve as an elected trusted servant on the steering committee by reducing the one year prior ASP service requirement to six months? (Requested by the Steering Committee.)
  6. ASP service positions, openings on the Steering Committee.
  7. Adjourn

MARCH 2023

  1. Welcome and opening
  2. Trusted servant reports
  3. The Steering Committee’s recommendation for an alternative path to service on the Service Committee
  4. Adding the Al-Anon Declaration to one of the lead shares
  5. Should we change the qualification to serve as an elected trusted servant on the Steering Committe by reducing the one-year prior ASP service requirement to six months?
  6. Adjourn

JANUARY 2023

  1. Welcome and opening
  2. Trusted servant reports
  3. Adding the Al-Anon Declaration to one of the lead shares 
  4. Should we change the qualification to serve as an elected trusted servant on the Steering Committe by reducing the one-year prior ASP service requirement to six months?
  5. Adjourn

NOVEMBER 2022

  1. Welcome and opening
  2. Trusted servant reports
  3. ASP service positions
  4. Openings on the Steering Committee
  5. Adjourn

SEPTEMBER 2022

  1. Welcome and opening
  2. Trusted servant reports
  3. Adjourn

JULY 2022

  1. Welcome and opening
  2. Trusted servant reports
  3. Steering Committee vacancy — Secretary
  4. Participation requirements for topic chairs
  5. Virtual area info
  6. Adjourn

MAY 2022

  1. Welcome and opening
  2. Trusted servant reports
  3. ASP prudent reserve and distribution of excess funds
  4. Adjourn

MARCH 2022

  1. Welcome and opening
  2. Trusted servant reports
  3. Election of officer to the Steering Committee
  4. ASP prudent reserve and distribution of excess funds
  5. Adjourn

JANUARY 2022

  1. Welcome and opening
  2. Trusted servant reports
  3. ASP bylaws
  4. ASP prudent reserve and distribution of excess funds
  5. Adjourn

NOVEMBER 2021

  1. Welcome and opening
  2. Trusted servant reports
  3. Call for service in vacant service positions
  4. Adjourn

SEPTEMBER 2021

  1. Welcome and opening
  2. Trusted Servant Reports
  3. Updating Motion #4
  4. Adjourn

JULY 2021

1. Welcome and opening
2. Announcements
3. Trusted Servant Reports
4. Old Business:
     Updating Motion #4 – Month 2 of discussion (FYI Motion #4 defines our service structure)
5. Adjourn

May 2021

*   Welcome and opening
*   Trusted Servant reports
*   Service Positions:
       Proposed changes to Motion 4 (link to current Motion 4 https://asp-afg.org/members/motion-4/. Proposed changes from the Steering
Committee will be introduced at the business meeting for discussion.)
*   Reactivate Website Announcement Board

March 2021

* Welcome and opening
* Trusted Servant reports
* Vacancy of Greeter Chair position – Anne O.
* Reactivate Website Announcement Board – Anne K.

January 2021 – No Business Meeting

NOVEMBER 2020

1. Welcome and opening
2. Announcements:
a. Vacancy Announcement & Call for Service; List
Administrator & Secretary
3. Trusted Servant Reports
4. Old Business
     a. Redefining the role and duties of the List Administrator and
Founder; Anne O.
     b. Address the participation requirements for topic chairs – Jerry
H.
     c. Reactivate Website Announcement Board – Veronica P.  
           Veronica is not in attendance at this Business Meeting, so in
accordance with ASP policy, we will not discuss this topic. Considering that this is the second Business Meeting in a row where we listed Veronica’s topic and she did not attend, we will drop this topic from the list of active requests for a Business Meeting agenda topic.

5. New Business
6. Adjourn

SEPTEMBER 2020

  1. Welcome and opening
  2. Announcements:
    1. Vacancy Announcement & Call for Service;
    2. List Administrator & Secretary
  3. Trusted Servant Reports
  4. Old Business
    1. Redefining the role and duties of the List Administrator and Founder; Anne O
    2. Address the participation requirements for topic chairs – Jerry H.
    3. Reactivate Website Announcement Board – Veronica P.  (Veronica is not in attendance at this Business Meeting, so in accordance with ASP policy, we will not discuss this topic.
  5. New Business
  6. Adjourn

May 2020 – reconstructed from meeting; agenda unavailable

*Trusted Servant reports
*Treasurer election

March 2020

* Welcome and opening
*Trusted Servant reports
*Call to Service:  Treasurer
*Announcement Board
*Service?
– Service – discussion of need for member participation, etc.
–  Service in general (we have Jerry’s LA position opening up soon and recruiting will need to start sooner rather than later)
*Change BM to quarterly
*The issue of privilege in ASP for members of the SC

January 2020

  1. Trusted Servant Reports
  2. CALL TO SERVICE:  Vacant Treasurer position 
  3. Create a webpage for BM topics – requested by Steve R.

November 2019

1) Welcome and Opening
2) Trusted Servant Reports
a. Steering Committee Report
b. List Administrator’s Report
c. Treasurer’s Report
d. Greeter Chair’s Report
e. Webmaster’s Report
3) CALL TO SERVICE: Vacant Secretary Position
4) CALL TO SERVICE: Vacant Treasurer Position
5) Old Business
The Steering Committee has determined that filling vacant service
positions is so critical that any other topics we have received must
wait.

– – – – – – – – – – – – – – – –
Continuation of the discussion phase of the September BM topic:

“Discussion of the lingering ASP service position vacancies and
suggestions for how we might overcome this difficulty.”

September 2019

1) Welcome and Opening
2) Trusted Servant Reports
a. Steering Committee Report
b. List Administrator’s Report
c. Treasurer’s Report
d. Greeter Chair’s Report
e. Webmaster’s Report
3) CALL TO SERVICE: Vacant Secretary Position
4) CALL TO SERVICE: Vacant Treasurer Position
5) Old Business
– The Steering Committee has determined that filling these vacant
service positions is so critical that other suggested topics we have
received* must wait.
– – – – – – – – – – – – – – – –
Discussion of the lingering ASP service position vacancies and
suggestions for how we might overcome this difficulty would be
appropriate.

July 2019

  1. Welcome and Opening
  2. Trusted Servant Reports
  3. CALL TO SERVICE: Vacant Treasurer Position
  4. CALL TO SERVICE: Vacant Secretary Position
  5. New Business
    1. ASP’s 6 Month ASP Participation Requirement for Greeters and Topic
      Chairs

May 2019

  1. Welcome and Opening
  2. Trusted Servant Reports
  3. CALL TO SERVICE: Vacant Treasurer Position
  4. CALL TO SERVICE: Vacant Secretary Position
  5. Old Business
    1. Vacant ASP Service Positions

March 2019

  1. Welcome and Opening
  2. Trusted Servant Reports
  3. Old Business
    1. Vacant ASP Service Positions
  4. CALL TO SERVICE: Vacant Treasurer Position
  5. CALL TO SERVICE: Vacant Secretary Position
  6. New Business
    1. (There were no New Business suggestions)

January 2019

Welcome and Opening

  1. CALL TO SERVICE: Vacant Secretary Position
  2. Trusted Servant Reports
  3. Old Business
    1. ASP’s Practice of Archiving Personal Shares
    2. Newcomer Packets
  4. New Business – There have been no New Business suggestions

November 2018

  1. Welcome and Opening
  2. CALL TO SERVICE: Vacant Secretary Position
  3. List Administrator Announcement
  4. Trusted Servant Reports
  5. Old Business
    1. Discussion of Newcomer Committee
    2. Discussion of the Passed Motion regarding Newcomer Packets
  6. New Business
    1. Discussion of ASP’s Practice of Archiving Personal Shares
    2. Posting Al-Anon’s Warranties on the ASP Website

September 2018

  1. Seeking approval of ASP’s reconstructed website content. This has been discussed for a number of months and I believe it is ready for final discussions, possible motion(s) and vote(s)
  2. ASP is in need of someone from this Business Meeting to stand for our group’s Treasurer position.

July 2018

  1. Our Trusted Servant Vacancies: Treasurer
  2. Reports from trusted servants

March 2018

  1. Greeter Chair vacancy announcement & Request for Resumes from members.
  2. Reports from the Steering Committee trusted servants
    • Steering Committee report
    • List Administrator report, if different than the SC report
    • Treasurer report
    • Newcomer Committee report
  3. Website Status Report

January 2018

  1. Greeter Chair vacancy announcement & Request for Resumes from members.
  2. Reports from the Steering Committee trusted servants
    • Steering Committee report
    • List Administrator report, if different than the SC report
    • Treasurer report
    • Newcomer Committee report
  3. Website Status Report

October 2017

  1. Election of Officers (continued from July): List Administrator (term not completed but List Administrator will resign when a new LA is elected), Secretary, Greeter Chair, Webmaster, Member at Large of ASP Steering Committee
  2. List Administrator Report – tabulation of admin messages
  3. Treasurer – no report given
  4. Newcomer Committee – the committee has been on hiatus for much of July/August/September
  5. Question regarding status of formal complaint filed against List Administrator in July Business Meeting.
  6. Secretary resigns; October 2nd, Laura M.
  7. Resume for List Administrator from Jerry H. posted
  8. Resume for Secretary from Kristen O. posted
  9. Resume summary for At-Large position from Kim C. posted
  10. Agenda item added by Chair/List Administrator with considerable controversy.
  11. Chair/List Administrator presented motion received privately from Jane. Considerable controversy regarding procedure.
  12. List Administrator (Sandie D.) resigns
  13. Elected: List Administrator, Jerry H. Jerry assumes duties of List Administrator immediately in light of Sandie’s resignation.
  14. Secretary, Kristen O.; At-Large, Kim C.
  15. Motion #15 FAILS. “The ASP website, as currently posted, be temporarily accepted while the Steering Committee, the Business Committee, and/or other created committees carefully review the differences between the “old” group conscience approved web content and the “new” posted content for future deliberations on final content, any agree-upon changes (as well as any future changes) subject to group conscience of the ASP Business Meeting.”

July 2017

  1. Election of Officers: List Administrator (term not completed but List Administrator will resign when a new LA is elected), Secretary, Greeter Chair, Webmaster, Member at Large of ASP Steering Committee
  2. Considerable debate regarding failures to adhere to ASP Business Meeting procedures .

May 2017

  1. Motion #13 to create a Newcomers Committee PASSED.
  2. Motion #14 to rescind Motion #7 (snail mailing Newcomer Packets to new members FAILED.
  3. Steering Committee members resigned: Laura M., Secretary; Apryl S., Member-at-Large

March 2017

Member-at-Large elected to Steering Committee: Apryl S.
22 Yes, 0 No, 0 Abstentions

Member-at-Large elected to Steering Committee: Linda H.
18 Yes, 3 No, 0 Abstentions

Archivist elected to Steering Committee: Anne O.
21 Yes, 0 No, 0 Abstentions

____________________________________________________________

November 2016

ASP Treasurer elected: Jennifer
21 Yes, 0 No, 0 Abstentions

ASP Archivist elected: Apryl S.
20 Yes, 0 No, 0 Abstentions

____________________________________________________________

September 2016

Two Members-at-Large elected to the Steering Committee:
Jerry H. (24 votes), Adele S. (23 votes), No abstentions

____________________________________________________________

December 2015

Motion #11 to update reading in Daily Meeting Welcome passed.

____________________________________________________________

October 2015

A new ASP Secretary was chosen, effective immediately, to fill the vacant service position. A new ASP Greeter Chair was elected as well and will begin serving when that position rotates on January 1, 2016.

____________________________________________________________

June 2015

A new ASP List Administrator was chosen to fill the service position that will rotate in October 2015.

____________________________________________________________

October 2014

A new ASP Webmaster was chosen to fill the vacant service position.

____________________________________________________________

May 2013

The topic at present is disbursement of funds over prudent reserve. We are currently in Business Meeting #2 (out of 3 meetings total) to discuss this. We have all month to discuss it further, and then, if there is a consensus, we will vote on it in the month of June, not in April.

A brief Summary of the topics:

  1. Previous Business Meetings already approved Newcomers Packets. We are investigating to find the status of whatever supplies are left. Some of those working on this left ASP without notice and so we are regrouping. A committee may be formed to work on new Packets.
  2. Incorporation has already been approved, and Steve has made progress on this. It will be under the $500 originally estimated.
  3. Our Treasurer, Anne, will give us an update on finances.
  4. There was support for giving 50% over prudent reserve to the World Service Organization.

____________________________________________________________

October 2011

  1. Rotation of service positions completed  July 2011
  2. Report on PayPal and incorporation
  3. Possible future costs of web development software
  4. Disposition of the Prudent Reserve
  5. The status of our Secretary
  6. Review new WSO suggested opening for meetings.

____________________________________________________________

September 2011

4/2010 ~ through 9/2011

  1. Open the Business Meeting.
  2. Qualifications for serving as an officer of ASP…Resume is updated with language further defining ASP Officer Qualifications 5/2010
  3. Financial issues: PayPal situation, Treasurer rotation and incorporation
  4. Incorporation ~ research and documentation is in progress  approved by business meeting vote 7/2010
  5. Treasure Funds over prudent reserve 5/2011
  6. Paypal situation ~ resolved 10/2010
  7. Treasurer rotation ~ 2/2011 business meeting topic
  8. Webmaster rotation ~ 5/2011 business meeting topic
  9. Treasurers Position ~ 2/2011
  10. Webmaster Position ~ 5/2011

____________________________________________________________

May 2011

  1. Webmaster position is open for resume submissions
  1. Election complete 9/25/2011: Cyndi is voted in as the new ASP Webmaster.

____________________________________________________________

2/1/2011

  1. Open the Business Meeting: Treasurers position is open for resume submissions
  2. Election complete 3/12/2011: Anne is voted in as the new ASP Treasurer.  Transition complete 4/11/2011.

___________________________________________________

2/10/2010

  1. Open the Business Meeting: Greeter Chair position is open for resume submissions
  2. Election complete 2/19/2010: Cheryl is voted in as the new ASP Greeter Chair.

________________________________________________________________

2009 Topics

6/14/2009

  1. Open the Business Meeting.
  2. Introduce the positions available on the Steering Committee. First
    up is the treasurer position. Jerry has been gracious in staying with the position even though he has been ready for a while to rotate out. Thanks for doing that Jerry.
  3. Those interested will post their resumes to the group.
  4. Discussion of resumes for Treasurer/questions for the person
    running. 
  5. Vote on the position.
    Elections complete 6/28/2009: Kathy is voted in as the new ASP Treasurer, transition date based on banking transfers.

____________________________________________________________

10/31/2009

  1. Discussion of resumes for Secretary/questions for the person
  2. Vote on the position.
  3. Election complete 11/18/2009: Jennifer is voted in as the new ASP Secretary.
  4. Discussion of other positions that are open and when we want to have them filled by, so that there is time for training and rotation out without losing everyone and creating chaos on the list.

____________________________________________________________

11/23/2009

  1. Discussion of List Administrator opening, request for resumes, review of resume and questions for candidate.
  2. Vote on the position.
    Election complete 12/6/2009: Denise is voted in as the new ASP List Administrator

________________________________________________________________

2008 Topics

    1. Determine the Prudent Reserve for A Serenity Place [ASP] click here to see the results of motion #6
    2. What do we do with the monies over and above the Prudent Reserve?
    3. a) Do we provide a newcomers packet to those who are new to Al-Anon and ASP, this includes purchasing newcomers packages and mailing them out? click here to see the results of  motion #7
  • Discussion of the KBDM process – May 15/08 to May 23/08:
    a.   What is the KBDM?
    b.   What is the process and becoming familiar with the process as we understand it now?
    c.   Information sharing on the KBDM by all members – so here is the chance to share what you know of the process due to it being used in your area/district or from information that you have gathered and so on.The purpose of this is so that we all have a solid understanding of KBDM due to the sharing of information and study.~  Discussion of Item 2 b) from the last meeting – May 24/08 to May 31/08:Item 2. What do we do with monies over and above the Prudent Reserve?  i.  Recap of the discussion to end the April/08
    ii.  Based on consensus of this agenda item then we will have a vote on it.
  • b) Do we send a representative to the Al-Anon Conference in Pittsburgh?

November 2005 thru 2006
Discussion of the transition from Steve R’s ownership and operation of ASP to the members of ASP owning and operating ASP occurred in what was called the “New Business Meeting”.  agenda_2006_11_30

Updated 10/24/2023 8:12 PM EDT